Secure Print
Security is no longer a feature, it’s a requirement.
Organizations today operate under increasing pressure - from stricter data protection regulations and audit requirements to the growing risks introduced by hybrid work and cloud adoption. At the same time, document workflows, especially printing and scanning, are often overlooked as potential security gaps.
At MyQ, security is embedded into every step of the workflow - from user authentication, through print and scan, to secure delivery and storage. It’s part of how the system is designed to work from the start.
Enterprise-level security
Our approach is aligned with internationally recognized frameworks, including ISO 27001, ensuring that data protection, operational integrity, and risk management are embedded across the entire lifecycle - from development to deployment and ongoing support.
Secure authentication and access control
At the core of secure document workflows is a simple principle: only the right person should be able to access the right document, at the right time, on the right device.
MyQ supports a wide range of authentication methods, from ID cards and PIN codes to mobile authentication and integration with existing identity providers. This allows organizations to enforce consistent access policies without introducing friction for users.
Print jobs are securely held until the user authenticates at the device, eliminating the risk of sensitive documents being left unattended. Role-based access control ensures that permissions are clearly defined and enforced across the system, while comprehensive audit logs provide full visibility into who did what, where, and when.
Secure print workflows
With MyQ, documents are protected throughout the entire print lifecycle. Data is encrypted both in transit and at rest, and jobs are only released after successful authentication. Even in the event of network disruptions or server downtime, secure spooling ensures that documents remain protected and available without compromising security.
Additional controls, such as watermarking, allow organizations to track sensitive documents and maintain accountability beyond the device. Every interaction is logged, providing a complete audit trail that supports both internal governance and external compliance requirements.
Secure by design
Security in MyQ is not confined to a single feature or module, it’s embedded across the entire system.
From secure development lifecycle practices and Zero Trust principles to encryption, software integrity checks, every layer is designed with protection in mind.
This approach ensures that organizations don’t have to choose between usability and security. They get both, working together as part of a single platform.
Secure cloud integrations
Integrating print and scan workflows with cloud storage requires careful handling of authentication flows, strict control over data transfer, and assurance that credentials are never exposed. This is where many solutions fall short.
MyQ addresses this by designing cloud connectors with security as a priority from the outset. Authentication is handled securely, data transfer is controlled and encrypted, and every action is fully auditable. Organizations retain control over where their data is processed and stored, ensuring alignment with both internal policies and regulatory requirements.
Scanning you can trust
Digitizing documents is easy. Ensuring their integrity is not.
MyQ treats scanning as a critical part of the security chain, not just a convenience feature. Every scan can be tied to a user identity, securely delivered to predefined destinations, and fully tracked through detailed audit logs.
This creates a reliable, traceable workflow where documents can be trusted from the moment they are digitized. For organizations operating in regulated environments, this is essential. Not just for compliance, but for maintaining confidence in their digital processes.
Validated security commitment
In security, claims don’t matter. Validation does.
MyQ undergoes regular penetration testing and continuous vulnerability assessments as part of its development and operational processes. These activities focus on identifying potential weaknesses early and addressing them before they become real risks.
But security doesn’t stop at testing. It also extends to how the entire product lifecycle is managed. MyQ maintains a clear end-of-life policy, ensuring organizations are informed well in advance about product changes, updates, and deprecations. This allows for proper planning, avoids exposure to unsupported systems, and helps maintain continuous compliance and security standards over time.
Combined with secure development practices, code reviews, and ongoing monitoring, this ensures that security is not just maintained, but actively improved.
Built for compliance-driven environments
MyQ is designed to support environments where regulatory requirements, internal governance, and auditability are critical. With full control over data processing, storage, and access, organizations can align their print and document workflows with GDPR and other regulatory frameworks, while maintaining the flexibility to adapt as requirements evolve.
See which MyQ X Edition is best for you
End-to-end security features come with all MyQ X Editions, but click below to discover which Edition is most suitable to your needs.