Xerox multifunction printers & MyQ X 

Accelerate print productivity and sustainability

MyQ X is fully prepared to deploy on your Xerox multifunction devices. Our print management solution aligns with Xerox's efforts to adapt its devices to meet the needs of today's mobile and hybrid workforce, make them easily accessible to people with disabilities, meet high security standards, and deliver print and scanned document services in a sustainable way. MyQ X also adds an intuitive UI for both admins and end users.

Xerox multifunction printers & MyQ X 

Features digest

  • Reduce your paper and energy consumption  

    Reduce your paper and energy consumption  

    Green printing

    Xerox believes in sustainability that runs for the entire product lifecycle. This approach includes their green manufacturing processes as well as the daily operation of their devices in offices with their use of toner and electricity. MyQ X supports these goals with its array of tools for eco-friendly printing and scanning. Thanks to our environmental reports, paper/toner-saving user policies, and remote printing capabilities, you can make an extra step towards meeting your green goals. 

  • Protect your print data  

    Protect your print data  

    Secure printing 

    Your data is safe with MyQ X from the moment you click Print until you collect the printouts. Our print solution encrypts the entire user-server-printer communication as well as the system database. With Pull Print, you collect your documents only after multifactor authentication which can include your ID card, PIN code, or username and password. In addition, there are many options to protect your scans and prints with watermarks or time stamps. 

  • Keep it accessible 

    Keep it accessible 

    Web accessibility 

    Accessibility is critical at the workplace and Xerox has clearly designed this into their devices. We’ve taken the next step forward by adapting the MyQ X web UI for users and IT admins to meet the Web Content Accessibility guidelines. We’ve even proven this by getting BITV certification that confirms MyQ X 10.2 Server is WCAG 2.1 level AA approved, showing in line with legislative requirements in the USA, Canada, and the EU.  

  • Stay efficient and productive 

    Stay efficient and productive 

    Easy Scan & Easy Copy 

    Make the printer panel reflect your actual document needs. Your admin can predefine a set of specific copy/fax/scan actions that will appear on MyQ X's Embedded Terminal after your login into the Xerox multifunction printer. For example, if you often scan to a specific cloud folder, you can have this option on the panel, press only one button, and save time that would be otherwise spent at the printer resetting properties for every scan. 

  • Keep your docs on the move  

    Keep your docs on the move  

    Hybrid workplace 

    Your workplace is much bigger than just the office, and we designed MyQ X to give you a high level of print flexibility. Scan your documents to one of the numerous supported cloud storage platforms, queue up docs, and flexibly print them on the go from your device with the MyQ X Mobile Client. You can print documents securely from remote locations via Microsoft Universal Print or take advantage of the MyQ Desktop Client for offsite print monitoring or accounting. 

Admin's corner

  • Get MyQ X in a flash

    Get MyQ X in a flash

    Quick installation

    Installing MyQ X on your Xerox multifunctional printers only takes minutes. The print solution automatically finds connected devices in your network, activates and configures them, and then installs the MyQ X Embedded Terminal all on its own. You will not have to manually install any Xerox printer drivers. In addition, you can control the entire installation process from one central location via the admin dashboard. 

  • Guide your fleet with ease 

    Guide your fleet with ease 

    Printer management & monitoring 

    Managing a fleet of printers is simpler when you can always see the status of each local printer. No more surprises or stacks of IT tickets, the MyQ Admin Dashboard provides a stress-free overview of every network printer – even those in remote locations. Automatic notifications let you know about printer issues (device errors, missing consumables etc.) which can be solved immediately. The admin dashboard also allows you to manage a wide range of settings – all within a user-friendly and intuitive interface. With this centralized approach, you can reduce the time spent managing your printer fleet to a minimum. 

  • Set up personalized processes 

    Set up personalized processes 

    Scan workflows 

    Define personalized scan and copy workflows that meet the needs of specific users or groups. These enable your colleagues to easily find those needed functions on their Xerox printer panel. For example, if your accountant often scans important documents, then create a one-click scanning workflow that sends the new scans directly to their folder. Or, set up a straightforward copy button to make life easier for HR. Reduce the time your team spends in front of the MFP and help them stay on track and productive. 

  • Manage users' print behavior

    Manage users' print behavior

    Printing policy 

    Support your company's spending and environmental objectives with a set of printing policies. These guide users to use your Xerox printers in a more cost-effective and environmental way. To reduce paper waste and stop users from leaving prints in the paper tray, set up mandatory two-sided printing and pull printing. You can also save toner by turning on default black and white printing (with exceptions, e.g., for management) or by activating the toner saving mode. 

  • Control print expenditures 

    Control print expenditures 

    Advanced accounting & reporting 

    MyQ X keeps track of every page processed with your Xerox multifunction printer. Your organization's print costs will no longer be a mystery, but a precisely calculated figure. To help you manage print spending across the company, MyQ X enables project accounting which allows you to generate a print report with a detailed overview of spending. Our print management solution is highly compatible with many BI tools, so reports can be adjusted to your concrete needs.

See MyQ X on Xerox

Embedded terminal functionalities

Xerox MyQ X 10.2

Deployment & Administration

Automated Printer Discovery and Remote Installation

Yes

Device Status Monitoring

Yes

Authentication

ID Card / Username & Password / PIN with Two-Factor

Yes

QR Code Login with MyQ X Mobile Client

Yes

Guest Login

Yes

ID Card Registration

Yes

Unknown Card Registration

Yes

Accounting

Print Accounting

Yes

Offline Accounting

No

Per Job Accounting

Yes

Panel (Scan, Copy, Print) Accounting

Yes

Accounting of USB Devices (MyQ Desktop Client)

Yes

Projects

Yes

Cost Centers

Yes

Credit (Pre-paid & Top-up)

Yes

Quota

Yes

Printing

Print All after Login

Yes

Job Select / Delete / Favorite / History

Yes

Adjustable Print Options on the Device

Yes

Job Preview

Yes

USB Drive Print and Scan

Yes

Discard Jobs After Logout

No

Client Spooling (MyQ Desktop Client)

Yes

Job Submission

Easy Print (Driverless Print from Cloud or Network Drives)

Yes

Folder Browsing

Yes

Email / Web Upload / Hot Folder

Yes

AirPrint / Mopria / Mobile Client

Yes

Universal Print by Microsoft

Yes

RAW / LPR / IPP(S)

Yes

Finishing Options

Staple & Punch

Yes

Adjustable Staple & Punch on the Device

No

Copying

Easy Copy incl. Adjustable Copy Options

Yes

Easy Copy of ID cards

No

Skip Blank Pages

No

Scanning

Device Scan to Me (Email, Folder)

Yes

Easy Scan incl. Adjustable Scan Options

Yes

Scan to Email / Folder / FTP / Secure Link

Yes

Scan to Cloud (inl. OneDrive for Business, SharePoint Online)

Yes

Folder Browsing

Yes

Advanced Scanning incl. Custom Parameters, Codebooks, and Metadata

Yes

OCR (PDF, TXT, other)

Yes

Skip Blank Pages

No

Advanced Workflows & Document Processing

No

Personalization

Easy Actions (Print, Scan, Copy, Fax)

Yes

Favorite Actions (from supported Terminal Actions)

Yes

Web UI WCAG 2.1 Level AA

Yes

Multi Language Support

Yes

Embedded Themes & Custom Logo, Icons

Yes

Extra Features

Guest Scan, Copy, Fax

Yes

Print, Scan, Fax and Copy Archiving

Yes

Offline Login

No

Device Spooling

No

As we are constantly improving our solutions, please contact your MyQ Certified Partner or Account Manager for the latest information about version capability. Alternatively, please check Xerox functionalities list.

Xerox documentation

For the latest information on new releases and descriptions of new features, please visit Xerox documentation page.

Xerox embedded

Xerox devices

Please log in to the MyQ Community Portal to see all the Xerox devices supported by MyQ X.

Community Portal

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